Data Protection Notice

In this data protection notice we would like to inform you how we process your personal information and about your rights. Please also read our privacy policy.

1. Who Is In Charge For Data Protection?
EVOLUTIONIZER Solyp GmbH, Fuerther Strasse 212 A1, 90429 Nuremberg, Germany, represented by the CEOs Jan Borchers, Kürsat Gökce and Martin Rügamer, Telephone +49 911 990062-0, Fax +49 911 990062-88, E-Mail info@evolutionizer.com

2. How Can You Get In Touch With Our Data Security Official?
Mr Marcel Erntges, privacy@solyp.com

3. Which Information Do We Process And Where Do They Come From?
We process personal information we receive in connection with initiating business deals (e. g. request, initial consultation, contact by telephone or e-mail, tender preparation) or during our business relationship with you. Here, especially the following kind of information is processed: Master data (e. g. name, address and contact information, bank details), taxation details (tax number) or correspondence information (e. g. written correspondence with you, counseling reports, information concerning current projects or requests).

4. What Do We Process Your Data For (Purpose of Processing) and On What Legal Basis?
a) On the basis of your consent to data processing (Art. 6 Para. 1 Letter a GDPR)
If and insofar you consented to the processing of personal information, the consent is the respective legal basis for the processing mentioned therein. This concerns for example receiving electronic customer information. You may withdraw your consent anytime with effect for the future. This also concerns declarations of consent you gave us before the GDPR went in force, i. e. before May 25th, 2018.

b) In order to fulfill contractual obligations (Art. 6. Para. 1 Letter b GDPR)
Your data will be processed in order to initiate business with you or in order to fulfill our contracts with you. This includes for example service delivery (e. g. maintenance and support, selling products via the store etc.). The precise purposes of data processing conform individually to each description of services and products and the proper contract documents.

c) In order to balance interests (Art. 6 Para 1 Letter f GDPR)
Your information may also be used in the act of balancing interests in order to protect our or third party interests. This happens for example in order to further develop services or systems and products by us, to guarantee IT security and the functioning of IT, for purposes related to advertising, market and opinion research, exercise or defense of legal claims, prevention or detection of criminal offenses as well as risk management and fraud prevention.

d) Because of regulatory requirements (Art. 6 Para 1 Letter c GDPR)
We are obliged to adhere to various regulatory requirements, which involves data processing. Among these are for example tax law as well as accounting regulations, the obligation to meet requests and requirements by national and international supervisory or prosecuting authorities as well as the obligation to meet fiscal checking and reporting requirements.

5. Who Do We Share Information With?
Within our organization, we only share your information with those departments which need them to fulfill contractual and regulatory obligations or to fulfill their respective functions (e. g. customer support, IT, sales and marketing). Moreover, we only share your data with external third parties who are required to comply with contractual obligations for data processors (Art. 28 GDPR) and who guarantee data processing according to our instructions. Among these are for example vendors in the fields of customer support, accounting, IT and logistics. Besides, we only share data with persons or institutions when you have declared your consent to transferring information.

6. Do We Transfer Data to Third Party Countries?
Your data will only be processed within the European Union and countries within the European Economic Area (EEA). Otherwise we will inform you beforehand including the right to dissent to such a transfer of information anytime.

7. How Long Do We Keep Your Data?
We store your personal information only for the time needed to deliver according contractual services. This involves the time the actual business relationship lasts as well as data processing in order to initiate or execute contracts. Furthermore, we are subject to specific retention and documentation obligations deriving from the German Commercial Code as well as from fiscal regulations (German Tax Code). The retention and documentation periods stipulated there are five to ten years. Finally, the storage period depends on statutory limitation periods, which usually are three years according to e. g. §§ 195ff of the German Civil Code (Bürgerliches Gesetzbuch – BGB). In some cases, however, they may also be as long as 30 years.

8. Is There Any Obligation To Provide Personal Data?
In connection to our business relationship you are only obliged to provide those personal information required for starting, executing and ending a business relationship. Otherwise it will not be possible to conclude or to fulfill any contract.

9. In How Far Is There Any Automated Decision Making In Individual Cases?
In order to set up and execute a business relationship we generally don’t make use of automated decision making according to Art. 22 GDPR. Should we do this in individual cases we will inform you about this separately.

10. In How Far Do We Use Data For Profiling?
We process your data partially automatedly in order to assess certain personal aspects (so-called “profiling” according to Art. 4 No. 4 GDPR). For example, profiling is used to find out if you are potentially interested in our products or services. This assessment is performed e. g. by means of statistic methods considering new and old customer data. We use the results in order to be able to send you targeted offers meeting your requirements.

11. Which Rights To Data Protection Do You Have?
According to legal requirements, you have got the right to ask us to reveal if we process personal information and the right to receive information (Art. 15 GDPR, § 34 German Federal Data Protection Act – FDPA) about those personal data. Besides, you have got the right to rectification (Arg. 16. GDPR), extinction (Art. 17 GDPRS, § 35 FDPA) and restriction of data processing (Art. 18. GDPR) as well as the right to dissent to the processing (Art. 21 GDPR) of personal information rsp. to anytime withdraw your consent to processing information or transferring data (Art. 20 GDPR). Moreover, you have got the right to lodge a complaint with a supervisory authority in case of a data breach (Art. 77 GDPR, § 19 FDPA).

12. Special Notice About Your Right To Object
1. Right To Object In Individual Cases
You have the right to object anytime to the processing of your personal information being executed on the basis of Art. 6, paragraph 1, letter f GDPR (data processing on the basis of a balance of interests)  for reasons deriving from your individual situation. This is also true for profiling based on these regulations in the sense of Art. 4, No. 4 GDPR, which may be executed for purposes of customer consultation and customer support as well as sales. If you dissent, your personal information will not be processed any longer, unless EVOLUTIONIZER Solyp provides compelling legitimate grounds for the processing outweighing your interests, rights and freedoms, or in case the processing is necessary for the establishment, exercise or defense of legal claims.

2. Right To Object To The Processing Of Data For Direct Advertising Purposes
EVOLUTIONIZER Solyp may process your data also for direct advertising purposes within the scope of legal provisions. You have the right to object anytime to the processing of personal information concerning yourself for purposes of such advertising without incurring any charge other than transmission charges according to basic rates. This also applies for profiling as far it is connected to direct advertising. If you have objected to data processing for direct advertising purposes, we will no long process your personal information for those purposes. You can object informally at any time. Please find the contact details under number 1.